OWNER ASSOCIATIONS

Association Services, Inc., will provide you with the personalized service expected and deserved by your association. We offer solid ethics, professionalism, and outstanding administrative support.

Examples of services we provide:

Collect association assessments (annual, quarterly, monthly)
Administer residents' invoices (return envelopes provided)
Documented property site inspections
Provide complete monthly financial reporting
Maintain fair and respectful collection policy
Respond to your calls and e-mails within one business day

Administrative

• Maintain current and historical database of ownership/lot records
• Coordinate annual board meetings and election process (verify proxies)
• Prepare related business correspondence
• Advise and assist board of directors in establishing consistent policies and procedures
• Guide new board members regarding their roles and responsibilities
• Publish & distribute quarterly newsletters
• Prepare notices of CC&R violations

Accounting

• Send invoice assessments (annual, quarterly, monthly) to owners
• Collect all assessments
• Monitor and pay association’s expenses
• Deposits funds
• Prepare and release monthly financial reports
• Assist with the preparation of annual budgets
• Provide documents for association tax return to an assigned CPA

Common Area Maintenance

• Collect and process bids for maintenance (landscaping, snow removal, repairs).
• Perform bi-monthly site inspections of common areas and individual lots
• Send violation notification reports to board of directors (detailed and with photos when necessary)

Other Services provided

• Process f ile and release of liens
• Provide statements of accounts to mortgage lenders, title or insurance companies
• Prepare and mail notices for “Special Meetings and other” (entire HOA)
• Attend monthly board meetings to support the Board of Directors 1-2 hours
• Record and type board meeting minutes if board secretary not present
• Special projects - negotiable at bid